studiog careers

Administrative Manager & Marketing Assistant – Part Time (20 Hours/week)

Studio G is an award-winning, woman-owned architecture and interior design firm founded in 2007 in San Jose, CA. We are a group of 20 professionals with a passion for bringing great design and client service to clients throughout Silicon Valley. We have established a broad portfolio of work in the technology and real estate developer sectors. We are looking to fill a role for an administrative manager who will contribute to our successful practice. This role will also participate in marketing tasks.  

General Administrative Duties 

Responsible for the overall maintenance of the office including but not limited to:

  • Greeting customers and vendors
  • Answering and managing the phone system and deliveries
  • Assisting with design library – ordering of products and putting away samples
  • Sending out general office and timesheet reminders 
  • Ordering office supplies and food, snacks, and drinks for events and meetings
  • Helping with kitchen/break area upkeep and general tidiness of office
  • Coordination with reps/lunch & learn scheduling, ordering lunches
  • Training new people/onboarding
  • Coordination with Principal Architect’s calendar, scheduling 1:1’s, scheduling monthly staff lunch meeting
  • Coordinating fun Fridays for office/ Event planning
  • Coordinate with Landlord on building/parking issues
  • Help with coordinating employee birthdays and celebrations 
  • Distribute and follow up with invoices to project managers
  • Maintain project tracking spreadsheets
  • Manage submittals
  • Log RFI’s 
  • Help to stamp drawing sets when needed 
  • Help with simple city submittals 
  • Assist Project Manager’s with data input into BQE CORE for new projects. 
  • Help ordering insurance certificates
  • Manage FedEx and UPS Deliveries

Marketing Assistant Duties

  • Assist in the preparation of proposals and updates to firm brochure
  • Assist with social media accounts 
  • Assist with photography coordination
  • Assist with managing/inputting project pursuit information in CRM module of CORE
  • Manage client holiday card and gift giving

  Qualifications:

  • Experience in general office management (2 year minimum)
  • Ability to work in a fast-paced environment and ability to prioritize tasks 
  • Problem-solving abilities and organizational skills
  • Ability to communicate in a clear, concise, and professional manner both verbally and in writing
  • Knowledge of Photoshop, Illustrator, and InDesign software
  • Proficiency in MS Office Suite
  • Must be authorized to work in the U.S. No H1B sponsorship available at this time 
  • Must reside in Santa Clara County

If you would like to be a part of our future, please send your resume to careers@studiogarchitectsinc.com.